Email Signatures

An e-mail signature consists of text or pictures, or both, that are automatically added to outgoing e-mail messages. Once you've created a signature and specified the defaults for new or replied to and forwarded e-mail messages, the signature will appear in your messages.

Instructions for Outlook:
If Microsoft Word is your e-mail editor, click here for directions. Word offers the most customization options for signatures. Otherwise follow these directions:

1. From the main Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.

2. In the Compose in this message format list, click the message format (HTML, Rich Text, or Plain Text) that you want to use the signature with.

3. Under Signature, click Signature, and then click New.

4. In the Enter a name for your new signature box, enter a name.

5. Under Choose how to create your signature, select the option you want. For Help on an option, click the question mark, and then click the option.

6. Click Next.

7. In the Signature text box, type the text you want to include in the signature. You can also paste text to this box from another document.

8. To change the paragraph or font format, select the text, click Font or Paragraph, and then select the options you want. These options are not available if you use plain text as your message format.

9. To add an electronic business card - vCard - to the signature, under vCard options, select a vCard from the list, or click New vCard from Contact.

10. Once you've created the signature, you can insert it in all new messages, in all messages you reply to or forward, or just in a specific message.

Instructions if Microsoft Word is your e-mail editor:

1. From the main Microsoft Word window, on the Tools menu, click Options, and then click the Mail Format tab.

2. In the Compose in this message format list, click the message format (HTML, Rich Text, or Plain Text) that you want to use the signature with.

3. Under Signature, click Signature, and then click New.

4. In the Enter a name for your new signature box, enter a name.

5. Under Choose how to create your signature, select the option you want. For Help on an option, click the question mark, and then click the option.

6. Click Next.

7. In the Signature text box, type the text you want to include in the signature. You can also paste text to this box from another document.

8. To change the paragraph or font format, select the text, click Font or Paragraph, and then select the options you want. These options are not available if you use plain text as your message format.

9. To add an electronic business card - vCard - to the signature, under vCard options, select a vCard from the list, or click New vCard from Contact.

10. Once you've created the signature, you can insert it in all new messages, in all messages you reply to or forward, or just in a specific message.